Administrative Assistant II (Recreation)

The City of Rogers is accepting applications for the full-time Administrative Assistant II (Recreation) position. This position plays a key role in providing executive support to the Parks and Recreation Director and facilities management (event spaces, turf, and ice). This position requires a two-year post-secondary degree in accounting or a related field and three years of accounting experience.

Title: Administrative Assistant II (Recreation)

Department: Recreation

Accountable To: Parks and Recreation Director

Supervision of Others: None

FLSA Status: Non-exempt

Position Status: Regular Full-Time

Salary Grade: 8

Revision Date: April 2026

Salary: $29.98 to $39.48 hourly

Closing: April 30, 2026

POSITION SUMMARY

The Administrative Assistant plays a key role in providing executive support to the Park and Recreation Director and facilities management (event spaces, turf, and ice).

ESSENTIAL FUNCTIONS OF POSITION

Administration:

  • Support contract management activities, including rental and sponsorship agreements, vendor analysis, and financial review of service contracts.

  • Collaborate with facilities management on financial planning for capital improvements, deferred maintenance, construction projects, operational costs, and annual budgeting

  • Assists with agendas and packets for the Parks and Recreation Advisory Board and the Arena Commission.

  • Develop and maintain financial management processes and reporting systems across facilities and programs.

  • Analyze financial and operational performance, present insights and recommendations to managers and city leadership.

  • Evaluate systems and workflows; recommend and implement process improvements and train staff on financial procedures.

  • Partner with Finance Department staff to maintain compliance with accounting standards, internal controls, and audit requirements.

  • Ensure integration and accuracy between facility financial systems, point-of-sale platforms, and City finance software.

  • Assist in annual budget development and monitoring.

  • Assist in the development of fee structures for rentals, events, and other revenue streams related to the Recreation Department.

  • Track facility usage trends and survey data to assist in informed decision-making.

  • Serve as a point of contact for the public, providing courteous and professional customer service in person, by phone, and through electronic communication.

  • Receive, route, and track public correspondence, directing questions, requests, and concerns to the appropriate staff member for timely follow‑up.

  • Assist the public with registration and reservation submittals, including program enrollments, facility rentals, and other departmental services, ensuring completeness and accuracy of information.

  • Support department communications by helping prepare and distribute updates, notices, and informational materials to participants, partners, and the community.

Will perform other duties as assigned.

COMMON PERFORMANCE STANDARDS

Ability

  • Must have the ability to work independently and prioritize work.

  • Demonstrate, by example, leadership, ingenuity, service excellence and integrity expected from all City staff as defined by our core values and code of conduct.

  • Safeguards confidential data and sensitive personnel information.

 

Communications

  • Must have the ability to actively listen to others for understanding of their needs and situations, and the ability to speak and write English clearly.

  • Must be able to assertively control conversations in order to quickly and accurately gather pertinent information and be able to communicate this information professionally and precisely to the proper recipient.

  • Must be able to read and understand correspondence, memoranda and directives.

 

Decision Making

  • Must act in a manner using good judgment.

  • Must be able to assess problems and situations and be able to anticipate needs and evaluate alternatives.

  • Must have the ability to multi-task and work in a fast-paced environment.

 

Interpersonal Relationships

  • Must be consistent in dealing with people, must be sensitive to others’ problems and concerns without direct involvement.

  • Must exclude personal biases from work performance.

  • Must strive to promote a cooperative atmosphere.

  • Must have a positive attitude.

 

Professional Attitude

  • Must have commitment to the organization, willingness to take initiative, dependability, maturity in relationships with others, and self-confidence.

  • Must represent the organization to other agencies’ staff and citizens with a courteous, helpful, accurate and business-like attitude in all telephone and personal contact.

 

Quality of Work

  • Must be able to produce quality, accurate work.

  • Must be able to detect and learn from any errors.

  • Must be able to utilize work time properly and productively.

  • Must have the ability to maintain records in an accurate and accessible manner.

WORK ENVIRONMENT

Work is generally performed in an office environment with standard office equipment and furnishings available. May be required to attend off-site training or meetings.

PHYSICAL REQUIREMENTS

  • Must have the ability to read and discern visual images on a variety of media types.

  • Must have the ability to operate a personal computer and applicable software (word processing, spreadsheet, accounting), 10-key adding machine or calculator, fax, copier, and telephone.

  • Must be able to sit for long periods of time.

  • May occasionally have to lift 25 pounds or more.

MINIMUM REQUIREMENTS

  • 2-year post-secondary degree in Accounting or related field

  • Three years’ experience in accounting.

  • Considerable experience with spreadsheet and word processing software.

  • Ability to manage multiple tasks and deadlines. 

  • Valid Minnesota-issued driver’s license that is unrestricted except for corrective lenses, or able to obtain one by appointment. 

 

PREFERRED QUALIFICATIONS

  • Municipal experience.

  • Experience in convention centers, sports facilities, recreation, hospitality, or similar multi-venue operations.

  • Experience working with facility planning and programing, enterprise funds, public sector finance, or revenue-generating facilities.

  • Experience with customer-facing services and client contracts, financial systems integrations, point-of-sale systems, or recreation/facility management software.

  • Considerable knowledge of generally accepted accounting principles (GAAP) as applied to governments.

APPLY NOW
Jennifer Williams