Special Event Permit

 
Picture of people running in a race.

Picture of people running in a race.

What Do I Need a Special Event Permit For?

Retail Sales Event:

An outdoor retail sale or display on private commercial property including, but not limited to, events such as “tent sales,” “sidewalk sales,” “truck sales,” and other similar events. Retail sales events do not include traditional residential garage/yard sales.

Special Event:

An outdoor gathering, whether on public or private property, open to the public where at least 50 individuals are expected to, or do, assemble with a common purpose for a period of one hour or longer. Special Events include, but are not limited to, concerts, fairs, carnivals, circuses, parades, flea markets, marathons, walkathons, festivals, races, bicycle events, celebrations, or any other gathering or events of similar nature. Special Events do not include private, noncommercial events such as graduation parties or social parties.

Application

Application must be made at least 60 days in advance of the proposed date of the Special Event. This application period shall not begin to run until a complete application has been filed with the City. The application for the required permit shall be made to the City Clerk by filing the permit fee, any deposit required to cover estimated costs to be incurred by the City for the Special Event, and by completing an application form provided by the City Clerk. In addition to such additional information as the City Clerk may require, the application shall include:

  • Type and description of the Special Event and a list of all activities to take place at the Special Event.

  • Name of the sponsoring entity, contact person, address, and phone number.

  • Proposed date(s) of the Special Event, together with the beginning and ending times for each date.

  • Proposed location of the Special Event, including a map of the proposed area to be used which shows any barricades, street route plans or perimeter/security fencing. Map must be to scale.

  • Estimated number of Special Event staff, participants, and spectators.

  • Any public health plans, including supplying water to the site, solid waste collection and provision of toilet facilities.

  • Any fire prevention and emergency medical service plans.

  • Any security plans.

  • The admission fee, donation or other consideration to be charged or requested for admission to the Special Event, if any.

  • Whether food or alcohol is to be served or sold at the Special Event.

  • Signature of the applicant.

  • If the Special Event will be in a residential area and one or more streets are proposed to be closed, the applicant must collect and submit with the application signatures of or on behalf of the owners or occupants of all properties whose vehicular access to their properties will be blocked, consenting to the street closure.

  • Tents, Canopies & other Membrane Structures shall be installed and maintained in accordance with the Minnesota State Fire Code.

  • If cooking or serving food at the event, attach a copy of the permit from the Hennepin County Health Department.

RETURN COMPLETED APPLICATIONS TO CITY HALL: 22350 SOUTH DIAMOND LAKE ROAD, ROGERS, MN 55374

 

Got questions?

Call City Hall at 763-428-2253

 
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